Real estate campaign management,
from listing to settlement.
Every step covered. TrackMyPlace is campaign and settlement tracking built for Australian real estate agents - run every listing from one board, automate the follow-ups, and keep your team and your vendors in the loop.
You've won the listing - now don't let it fall apart.
What happens next defines your professionalism, and ultimately, the result you deliver.
The way most teams do it
Listings scattered everywhere
Spreadsheets, emails, multiple communication platforms, your campaign lives in a dozen places and nothing is in sync.
Lack of transparency across the board
Clients and team members constantly chase updates with no clear visibility on the campaign.
Deadlines slipping through the cracks
Paperwork ready, unconditional date, settlement plans, one missed deadline can derail your credibility.
Hours lost on admin
Manually sending follow-up emails, chasing signatures, updating team members, time you should be spending doing more dollar-productive activities.
Buyers left in the dark
Buyers have no central place to see your listings, upcoming open homes, or get notified about properties of interest.
How it runs on rails
Every listing in one place
One campaign card carries the checklist, documents, photos, emails and SMS for the listing - your whole team works from the same source of truth.
Everyone sees the same picture
Vendors follow progress live in their own branded portal and your team sees every stage move as it happens. The “any update?” calls stop.
Key dates that defend themselves
Required items gate every stage move, due dates fire reminders, and anything overdue surfaces front and centre before it becomes a problem.
The admin runs itself
Automations send the follow-ups, create the tasks and file inbound email to the right listing - while everything backs up to your drive.
Buyers stay in the loop
Your branded Buyer Concierge page shows every listing and open home, with SMS alerts the moment something changes.
Every listing in one place
From campaign board to listing command centre, client management and team allocation, run everything from one clear, easy-to-view place.
Swipe the board sideways to see every stage
One page for every listing
Actions, documents, notes, photos, open home times, team updates, buyer communication. Your central command centre for every listing, where every detail is covered.
- Everything about the property, living in one place
- Pipeline stages with actions and documents at each step
- Attention bar highlighting overdue items at a glance
- Files, photos and activity - all in one place
- Checklists at every stage, so nothing is left to memory
- A dedicated history tab for all recent activity
Sarah & Mark Thompson
sarah.t@email.com
23 Harbour St
Pre-Launch
CompletedListed
CompletedUnder Contract
In ProgressDocuments
Actions
Unconditional
PendingSettled
PendingEvery conversation, on the right listing
All communication captured, organised and actioned effortlessly
Signed contract, 23 Harbour St
Auto-filedHi Sarah, attached is the signed contract and building report...
Re: Open home this Saturday
Thanks for the invite, we'll be there at 10am.
Finance approval, 118 Palm Beach Rd
Good news! Our broker has approved the finance...
Settlement figures, 8 Federation Way
Please find the adjusted settlement statement attached...
Signed contract, 23 Harbour St
Attached is the signed contract and the building report for 23 Harbour St. Let us know if anything else is needed before Thursday.
23 Harbour St, Mooloolaba
Auto-filedDavid & Sarah Chen · Email history on the deal
- Emails from team/admin and clients automatically linked to property file
- Attachments downloaded and stored on the listing
- Searchable email history on every property page
- No more digging through email for information or documents
A better experience for everyone
Deliver a world-class experience for both your clients and buyers, with clear communication, full transparency, and on-demand access to everything they need.
Your clients can see everything
No more "where are we at?" disruptions. Every client gets a branded portal with full visibility over their campaign - progress, documents, photos and key dates, all in one place.
- Visual campaign timeline showing progress
- Document viewing, downloading and uploading
- Property photo galleries for approval
- Track campaign with key dates and milestones
- Client checklists and due tasks reminders
- Recommended service providers including links
23 Harbour St
Mooloolaba QLD 4557
Documents Required
Complete all to proceed
Under Contract
Checklist
Browse our listings
23 Harbour St, Mooloolaba
$1,450,000
Deliver a concierge experience for your buyers
A branded space where buyers can browse your upcoming, current and recently sold listings. Open home times come straight from your campaign board, and buyers can subscribe to real-time alerts - including off-market opportunities, new listings, coming soon properties, price changes and sale status updates.
- Showcase your point of difference in buyer accessibility
- Viewing times straight from your campaign board
- Real-time alerts to keep buyers informed
- Ongoing engagement across your listings
- SMS subscriptions that grow your buyer database
The boring stuff, handled
Automations, backups, and integrations running quietly in the background.
Every team. One view.
A master portal for principals - live pipeline across every office, standardised templates pushed with locked required items, and agency-wide leaderboards and compliance. Every team keeps its own workspace and billing.
$169 AUD per principal / month · 2 free Admin seats · 14-day free trial · child teams keep their own billing
Built for the work after the listing
TrackMyPlace covers the repeatable parts of a campaign - follow-ups, documents, key dates and client updates - from listing through to settlement.
Follow-ups, document sending and client updates run from templates you set once, so the routine parts of a campaign don't need chasing.
Key dates, action items and notifications keep each deal's outstanding work visible, and required steps gate a listing moving stage.
Vendors check their own portal for progress on the campaign, rather than calling for an update.
Simple, transparent pricing
Start with a 14-day free trial, no credit card required. Cancel anytime. All prices in AUD.
Solo
Everything one agent needs: full automations, AI, SMS and your public Buyer Concierge page. Strictly single-user.
Core
- Up to 50 active listings
- Built for one agent — single user
- 25 GB storage
- Goal tracking (GCI, sales volume, appraisals)
- Mobile web app (add to home screen)
Communications
- 2,500 emails / month
- 500 SMS / month (shared number)
- Custom email & SMS templates
- Unified inbox (Gmail + Outlook)
- Listing welcome sequences
- Template sets (actions, emails, SMS)
AI & Workflow
- 25 advanced automations
- AI drafting & document analysis
- AI assistant
- Buyer Concierge
- Listing recommendations (vendor lists)
- Branded client portal
Integrations & Support
- Google Workspace (Gmail, Drive, Calendar)
- Outlook (Mail, OneDrive, Calendar)
- Slack notifications
- Advanced analytics & reporting
- Priority email support
Team
For growing teams: Open Home Scheduling and unlimited members. $119 first agent, $69 per additional seat.
+ $69 AUD/mo per additional agent
Core
- Unlimited active listings
- Unlimited team members ($69 per additional agent)
- 25 GB base + 10 GB per additional agent
- Goal tracking (GCI, sales volume, appraisals)
Communications
- 2,500 emails / month + 1,000 per additional agent
- 500 SMS / month + 200 per additional agent
- Listing welcome sequences
- Template sets (actions, emails, SMS)
AI & Workflow
- Unlimited automations
- Unlimited AI requests
- Buyer Concierge
- Open home scheduling with client confirmations
- Listing recommendations (vendor lists)
Integrations
- Everything in Solo, plus:
- Slack notifications & team mapping
- Gmail signature sync
Customisation & Support
- Custom team branding (logo, colours, tagline)
- Custom document templates
- Advanced analytics & reporting
- Priority email support
Agency
Master account for agency principals overseeing Solo and Team subscriptions. $169 per principal, with 2 free Admin seats.
Billed per agency principal
Core
- Master account over your Solo & Team subscriptions
- Agency-wide rollup dashboard
- Unlimited principals ($169 each)
- 2 free Admin (staff) seats, then $39/mo each
- Data export (Excel / CSV)
Oversight
- Read-only visibility across every child team
- Link existing teams by email invite
- Provision new Solo & Team subscriptions
- Child teams keep their own billing
Workflow
- Unlimited automations
- Buyer Concierge
- Open home scheduling with client confirmations
- All Team template & branding features
Customisation & Support
- Full white-label public agent website
- Audit logs
- API access for custom integrations
- Dedicated priority support
- Onboarding concierge
Lite
Free after the 14-day trial · no card
- Up to 10 open listings
- Single user
- Your own checklists & task templates
- Goal tracking (GCI, sales volume, appraisals)
- 1 GB storage
- Mobile web app (add to home screen)
Not included: Client email, Client SMS, Client portal, AI drafting & assistant, Automations, Google, Outlook & Slack integrations
Every account starts on the 14-day free trial. If yours ends without a paid plan, it moves to Lite instead of locking — and you can upgrade from Billing whenever you need more.
Every plan starts with a 14-day free trial. No credit card required.
Add-ons available on any paid plan
Buy when you need them. Bundle credits roll over for 12 months.
Dedicated AU Mobile Number
Send and receive SMS from your own dedicated Australian mobile number.
$20 AUD/mo per number
SMS top-up bundles
One-time purchase. Used after your monthly allowance, valid 12 months. Credits are message segments - a standard text is 1, longer ones use 2-3.
- 250 segments$39 AUD
- 500 segments$69 AUD
- 1,000 segments$129 AUD
- 2,500 segments$279 AUD
Compare all featuresShow
Swipe the table sideways to compare plans
| Feature | Lite | Solo | Team | Agency |
|---|---|---|---|---|
| Usage & limits | ||||
| Active listings | 10 | 50 | Unlimited | Unlimited |
| Team members | 1 | 1 | Unlimited | Unlimited |
| Emails per month | - | 2,500 | 2,500 + 1,000 per additional seat | 15,000 + 1,000 per additional seat |
| SMS per month | - | 500 | 500 + 200 per additional seat | 2,500 + 200 per additional seat |
| Automations | - | 25 | Unlimited | Unlimited |
| Storage | 1 GB | 25 GB | 25 GB + 10 GB per additional seat | 25 GB + 10 GB per additional seat |
| Pipeline & workflow | ||||
| Buyer Concierge | ||||
| Open home scheduling | ||||
| Listing recommendations (vendor lists) | ||||
| Template sets (actions, emails, SMS) | ||||
| Listing welcome sequences | ||||
| Goal tracking (GCI, sales volume, appraisals) | ||||
| Custom templates | ||||
| Integrations | ||||
| Google Workspace (Gmail, Drive, Calendar) | ||||
| Outlook (Mail, OneDrive, Calendar) | ||||
| Slack notifications | ||||
| Customisation & branding | ||||
| Custom team branding | ||||
| White-label public agent website | ||||
| Platform & support | ||||
| Branded client portal | ||||
| Mobile web app (add to home screen) | ||||
| Advanced analytics & reporting | ||||
| Data export (Excel / CSV) | ||||
| Audit logs | ||||
| API access | ||||
| Priority support | ||||
Up and running in minutes
No complex setup. No training needed.
Create your account
Sign up and invite your team. Connect Google Workspace or Microsoft Outlook in a few clicks.
Add your listings
Import your existing pipeline from Trello in one click, or add listings in seconds. Set up campaign stages and automations to match your workflow.
Start closing deals
Manage everything from one dashboard. Share client portals, automate communications, and track performance with analytics.
Questions we get asked
The things worth knowing before you start a trial.
Where is our data stored?
In Australia. The platform and its database run in Sydney, so your listings, clients, tasks and message history stay on Australian infrastructure. A few of the services behind email and SMS delivery operate internationally; each one, and what it receives, is listed in our Privacy Policy.
Can we get our data out again?
Yes, whenever you like, without asking us. Settings has a one click export covering your listings, clients, tasks, documents and communication history, as a spreadsheet or a JSON file. No support ticket, no fee, and it is available on every plan including the trial.
How do we move our existing listings across?
Two ways, both self serve. Upload a CSV of your listings, or import a Trello board export if that is where your pipeline lives today, and they land on your campaign board ready to work. You can try either during the free trial before committing to anything.
Do you offer a Data Processing Agreement?
Yes, and you can read it before you sign up rather than having to ask for it. Our Data Processing Agreement sets out how we handle personal information on your behalf, including the services we rely on and what each of them receives.
Listing to settlement. Every step covered.
Automated follow-ups. Every key date tracked. A vendor portal open 24/7. Start your free trial today, no credit card required.
14-day free trial · No credit card required · Set up in minutes